Archive for the ‘Tips and Tricks’ Category

Change the Way you Interview to Hire the Right People

Friday, May 11th, 2012

There are lots of people seeking jobs today. However, as an employer, you are not looking for just anyone. You would like to hire the best, most imaginative employees to work at your business. You recognize that your company is only as strong as your workers. How do you hire the best people? It all starts with the job interview.

It’s important to create a job interview strategy that pin points what you are looking for in an employee. If you ask the same cookie cutter questions that everyone else does, you are likely to get cookie cutter answers.

Ask the Right Questions

A common approach to the job interview is to inquire about past positions the person held. What their responsibilities were, etc. These are not the most beneficial questions as you only end up receiving information that could be easily read from their resume. This doesn’t help you much if you are looking for specific characteristics. Think about asking them how they enhanced their positions, were there any processes that they changed, or ways in which they saved their company money.

One of the most common questions to ask a candidate concerns their strengths and weaknesses. Try to avoid asking them to list these; most of us have predetermined answers. Instead ask them what they bring to the culture of a company, or ask them what they do to make their job more satisfying. The responses you get to these types of questions will help you to gauge the actual resourcefulness of the person you are evaluating.

Another simple way to evaluate a prospective employee’s creativity is to ask them to carry out a task. For example, you could ask them to brainstorm ideas for an ad campaign, or write a short essay about their ideal workplace. Whatever it is, it is something your interviewee will not expect and it will give you a snapshot of their creativity.

Today’s job market is such that it’s probable that many competent people will apply to your open position. So, in order to sift through these applicants and find the most creative and inventive individuals, change your interview tactics to hone in on these traits.

Photoshop is Expensive: Here are Some Alternatives

Wednesday, May 2nd, 2012

Adobe Photoshop is an excellent photo manipulation tool. With it, businesses can create professional looking marketing materials quite easily. The biggest issue with Photoshop is the price. A person looking to buy it can spend more then $600 for newer versions. This is not feasible for many small business owners, plus they probably don’t require all of the features that a $600 photo-editing program comes with. Thankfully, there are many alternatives to Photoshop that are affordable or free.

These alternatives are not quite as powerful as Photoshop but they offer enough of the elements to be useful to the small business owner. This is a list of three that make photo-manipulation easy, without straining the wallet.

GIMP

GIMP, which stands for GNU image manipulation program, is the choice of many a cost-conscious designer. That’s because this free program contains the most important features of Photoshop. The GIMP website even offers a version of the program—cleverly named GIMPShop—that features a screen layout that’s a virtual twin of Photoshop’s.

Paint.NET

Remember that old MSPaint program that came with your Windows program? Paint.NET is the successor to this, and it is a surprisingly powerful—and free—photo editor. Paint.NET comes with its own special effects, a limitless undo (a nice feature for those designers who are far from perfect), and an online forum full of users who aren’t shy about sharing their favorite tips and methods for using this program. The only negative of Paint.NET? It only works with Windows-based systems.

Picnik

Picnik has become a popular free photo editor for many reasons. First, it works on the Mac, Windows, and Linux operating systems. Secondly, users don’t need to download any files to their computers to use the program. The program is also known for its speed. It’s simple and easy to learn the fundamentals of cropping, resizing, and rotating photos. It’s easy, too, to add special effects and turn blurry, dark images into clear, light ones.

Business owners needn’t let Photoshop’s high price keep them from inserting professionally edited photos into their marketing materials. With just a little bit of online hunting, even the most frugal of business owners will find an ideal alternative.

An Overlooked Search Engine: Bing

Wednesday, April 25th, 2012

Google is the household name when it comes to searching the Web. However, it might not be the greatest search engine out there. Microsoft launched Bing, a competitor, in 2009 and it shouldn’t be dismissed. Although many Internet users still use Google as their primary search engine, Bing has numerous features that make for a robust searching experience.

Taking Another Look at Bing

When searching on Bing, you get more information about your search results then you do with Google. Bing has a navigation panel on the left that enables users to focus their search effortlessly. In addition, it organizes search results into logical categories, making it easier to find quick answers.

Bing Goes Beyond Search Results

Another great advantage of Bing is that it doesn’t just bring up search results. It also brings up related videos, music, and images. Although this is an element of Google as well, Bing makes it more user friendly, as the categories are right below the search bar. Bing beats Google for travel searches too. They use something called Farecast Technology in the Bing Travel site; it lets users find the least expensive flights quickly and easily.

Bing Video Search Shines

Bing shines, too, when it comes to searching for videos. Before searching, users can tell Bing how long they would like their videos to be, what screen size they’d like them to be, and what image resolution they’d prefer. Users can start their videos by simply hovering their cursors over a screen capture.

These are a few reasons why Bing shouldn’t be overlooked. Google may be the current king of search engines, but Bing has a lot to deliver surfers of the Web.  Give it a try, if you haven’t already, and let me know what you think!

Remote Workers and How to Manage Them Effectively

Wednesday, April 18th, 2012

A growing number of employees today work remotely. This is possible on account of advancements in technology. The rewards are many for both employee and employer. Employers can spend less money as they have less people that need space in the workplace. Employees that work remotely are often more productive; they spend less time commuting, and they have the flexibility to adjust their work around their life instead of working 9 hours straight, which can cause burnout.

Remote Worker Challenges

Remote workers and contractors do present at least one considerable challenge to employers: It can be difficult for employers to effectively monitor the hours that their workers are putting in. How do employers know, after all, if their remote employees are pounding away at their keyboards or playing Angry Birds on their smartphones all day?

By setting realistic deadlines employers can monitor their remote workers successfully. This is a change in managerial strategy; it puts the focus on the goal rather then the hours that the employee works. Ultimately, employees are the only ones who know when they work most effectively, even if it is from midnight to 4am.

Setting Remote Worker Deadlines

This could be the simplest way to monitor your remote workers. Employers could decide that a specific amount of work needs to be turned in by Friday. One other way would be to set up weekly or bi-weekly meetings via phone or video chat. To resolve any feelings of detachment some employers may ask that a remote worker spend one day a week in the office. This can help keep everyone on track and informed.

Off-Site Not a Permanent Condition

While many individuals may have the personal discipline and time management skills to effectively work remotely, some don’t. So, if an employee doesn’t work well remotely, and that has grown to be clear, remote working doesn’t have to stay permanent, it can easily be revoked. Ultimately, trust within the employee/employer relationship is among the key components of a successful remote working relationship. The employee needs to maintain that trust by hitting deadlines and delivering high quality work.

Although I can’t claim to be an expert on the subject, I do have employees that work remotely.  It has presented some of the challenges that I’ve listed above, but it’s also proven to be a positive experience for both the company and my staff.  I’d love to hear your thoughts and any experiences you may have had.

5 Tips to Use Excel More Efficiently

Friday, April 6th, 2012

Are you gunning for a raise or a promotion? Perhaps you only want to stand out for job security. Regardless, this can be accomplished by impressing your supervisor, but how?

Well, you could use Excel. Excel is an extremely powerful program; there is a lot to master. We are not going to discuss everything you can do with Excel here, but you will learn a few ways to boost your efficiency and maybe get some acknowledgement as well.

  • Hiding Information: You may wonder why you would want to hide particular information in a spreadsheet. Well, imagine the spreadsheet which includes all your data about the company also has everyone’s salary. That is private information that you don’t want to reveal at the meeting. Simple hide the column or row by clicking the related number or letter to highlight it, then right-click on that highlighted row or column and select the Hide option from the popup menu. You may then Unhide the row or column in the same way once the meeting has ended.
  • Timestamping: If you wish to attach a date to your spreadsheet, you can use the Timestamp function. Just hold Ctrl as you press the semicolon key. If you want the current date and time hold down the Ctrl and Shift keys while pressing the semicolon.
  • A Better-Looking Spreadsheet: Perk up your spreadsheet with the use of Excel’s Themes option. This is found at the top on the Excel Ribbon. This feature provides you with a large variety of color schemes and fonts, or you could create your own and apply it to your spreadsheet.
  • Tracking Trends: This is only applicable for those who have a more current version of Excel. The feature is called Sparklines and with it you can create charts that show trends in the information in your spreadsheet. One way you can use this is to easily and quickly figure out how many software bundles your company’s salespeople sold in the first quarter of 2011.
  • Conditional Formatting: With conditional formatting, you can instantly customize the look of spreadsheet cells that meet certain conditions. For instance, a cell showing that product sales rose by more than 100 % in a given month could take on a different hue so that it quickly sticks out.

There are LOTS of additional ways to make Excel work for you.  I’d love for you to post your examples of what it can do.

3 ways to make sure your computer is safe

Friday, December 9th, 2011

Computers are prized possessions, no matter what you use them for. They offer a practical value with regard to the processes they allow us to automate, but there is also an economic value which should be considered. The high cost carried by computers means they are tempting targets for any thief. Here are a few quick tips to consider when beefing up your computer’s security.

Physical Security

The beauty of most personal computers is that they’re portable. Even desktops can be moved easily with a few cord disconnections and a quick pull. To make sure both your laptop and desktop computers are secure inside your home or workplace, consider buying a strong, keyed cable lock. Essentially, they help chain your PC down in a manner that makes them extremely difficult to steal. These items run an average of $40, but they provide a priceless sense of security.  The downside is that they may be cumbersome for your own portability when used on a notebook computer.

Data Security

A computer is a valuable target for a thief, not only due to the material value of the device but also due to the data stored within. Encrypting data is always a good protective measure to help ensure your data is safe, but there is certain data you should never store permanently. Such information includes your credit card information, social security number and checking account. Having your identity stolen will only add insult to injury.

Keeping Track

You’ve probably heard of computer tracking software and services. If a thief steals your computer, especially a laptop, using a computer tracking service lets you track down your lost computer and increases the chances of it being retrieved safely. While these apps can be installed on any computer, it’s important to note that they can be rendered ineffective if your hard drive is wiped clean. However, they are still a valuable safeguard and have been successful in numerous computer theft cases.

While all of these tips are useful in keeping your computer safe, there is no replacement for common sense and reasonable vigilance. Make sure to take good care of your computer; chances are it takes good care of you. If you need more information, or help, with any of these issues, feel free to contact us at the number listed on this site.  Or, simply leave a comment her… we’d love to hear your thoughts.

Bad Workplace Habits – Part 2

Wednesday, October 12th, 2011

We’ve talked about how easy it is to get distracted while working with the Internet at your fingertips. The Internet is one of the greatest technological advancements of the past 30 years, but workers have been getting distracted in the office long before the World Wide Web. Here are three of the most frequent ways that workers can get distracted in the office without the aid of the Internet (as well as a few steps on how to combat these bad habits).

The Water Cooler

A strong work culture is important for any business. Research has shown that workers who have developed a strong community will be more productive. However, making this community constructive for productivity is also a necessity. It’s easy to spend too much time discussing your personal life with coworkers during working hours. To help combat this, try planning a weekly after-work-hours gathering with your coworkers. This will help you stay up to date on each other’s lives without decreasing productivity during office hours.

Minesweeper

No matter what computer you use, there is likely some kind of preloaded game saved to the hard drive. Whether it’s Minesweeper, Chess or Solitaire, there is always a mind numbing game to indulge in during work hours. With these games, it’s easy to let a few minutes of distraction turn into hours of wasted work time. In this case, the best thing to do is to simply delete the game off your computer. Let’s be honest, you probably don’t even enjoy playing these games that much anymore.

Daydream

We all know what it’s like to get lost in thought, daydreaming about our favorite TV show, book or movie. It’s something we do when we have low focus and it can be a big time waster. Try changing your lifestyle to help increase your focus to avoid daydreaming. Simple changes can help, like getting more sleep or eating foods that are low in processed sugar.

Working without distractions can be a challenge. Even without the multiple distractions offered by the Internet, staying focused on your work can be difficult. Remember these tips during the workweek and do your best to stay on top of things. Don’t forget, 90% of productivity is focus! Do you have any additional ideas or thoughts?

Tablets in our World

Tuesday, September 27th, 2011

Our lives seem to change as quickly as technology evolves. It occurs so quick we hardly seem to notice. It wasn’t that long ago that when you would purchase something on your credit card the clerk would have to make a carbon imprint of the card. Today credit cards can be scanned almost anywhere if you have an attachment for your tablet computer.

Making credit card purchases is not the only way the tablet has changed business. It has in some cases fundamentally influenced the way many businesses operate. Here are a few examples of companies that have come up with some innovative uses for tablets.

New York City’s West Village is home to De Santos a high-end Italian restaurant where the wait staff uses iPad 2s. Orders are taken and credit cards are swiped all on the iPads. The owners hope that this will minimize human mistakes and streamline the ordering process.

Puma stores in Africa, Asia and Europe have installed iPad stations called The
Creative Factory
. At these stations customers can design sneakers and see other designs around from people around the globe as well as find out about the other creators. Puma seeks to connect the world with active footwear.

The DeKalb Market in Brooklyn has a new addition called SHOPBOX.
People can shop at SHOPBOX but it has no store clerks and no storefront! SHOPBOX is composed of shipping containers with an iPads mounted on the ends. Shoppers register on the iPads then text the item number they wish to purchase to the phone number that is printed on the glass on each SHOPBOX. The item is then shipped to a location of their choice. This definitely redefines window-shopping!

People will continue to find innovative uses for tablets as technology improves. It may eventually become old fashioned to have a wait staff in restaurants and future generations may wonder what the purpose of a mall was. It is the nature of the world to change, and the more advanced technology gets the faster change happen. Maybe one day we’ll get teleportation devices after all.

Beam me up Sc0tty!  How are you using Tablets?

Write the best email

Wednesday, September 14th, 2011

Writing an email is a form of communication removed of several exterior influences like voice inflection and body language. This makes choosing the right words even more important. You wouldn’t want your boss getting the wrong idea by signing a vacation request email with “All my love,” for illustration. Here are a few tips to remember when deciding what to say.

Opening an Email

Informal

Writing an email to a close friend isn’t something that needs a lot of propriety. Much like other forms of communication, an email can be more relaxed when writing to someone you know well and with whom you are comfortable. Using just the recipient’s name or a simple “Hi,” should be sufficient and communicate closeness to the reader.

Formal

Writing to someone you don’t know well or to an employer figure requires a bit more formality. Using “Dear” followed by the intended reader’s name or “Good afternoon” or “Good evening” Should convey the proper amount of respect and formality.

Respectful

Use this tone when writing to a higher institution such as a prospective employer. Opening with “To whom it may concern” communicates a high level of respect and lets the reader know they are being approached in a highly professional tone.

Closing an Email

Informal

Again, using your name is always a good way to end an informal email. However, using “Love,” or “With love,” is also a good option in this setting, as it communicates closeness.
Unlike writing in the formal and respectful tones, letting the reader know the closeness you feel in your relationship is a good thing.

Formal

Much like opening a formal email, you should end your message with respect but not too much pomp and circumstance. Using “Sincerely,” is the classic choice, however ending with “Yours truly,” or similar will communicate respect while also sounding less programmed. This is a nice bridge between an informal and a respectful tone.

Respectful

Be sure to follow through with a respective tone until the end of your message. Ending with “Sincerely,” or “Regards,” communicates respect. Depending on the nature of your message, you may also want to include “Thank you for your time,” if the email is requesting any sort of action.

    The next time you sit down to send an email consider the nature of your email, the relationship you share with the recipient and the message you want to communicate. Doing so will help ensure that your friends don’t fear they’ve lost your friendship, or confuse your boss with a miscommunication of romantic advances.

Is Online Anonymity a positive Thing

Wednesday, August 24th, 2011

Google has recently gotten a small amount of press because of their restriction of users creating profiles under pseudonyms. Currently, Google doesn’t allow fake names, and this has some people upset. One of the appealing things about the Internet is that is seems to offer umbrella anonymity. Anyone can be whomever they choose, but is that necessarily a good thing? To answer this question, we first have to take into account the pros and cons of being anonymous.

Pros

There aren’t many sites that require you to use your real name, or even have any means of verifying that the name you provide is real or not. This allows you to assume numerous personalities, crafting a new version of yourself every time you log on. This can provide a layer of safety when providing your full identity can be dangerous. Consider users who have been the subjects of abuse or stalking, the freedom to be anonymous on the Internet helps them to be less accessible and therefore less vulnerable. Anonymity comes with a certain level of freedom.

Cons

Many problems caused on the Internet begin with a improper use of anonymity. Email scams, social media spam and profile hacks begin with the creation of a fake Internet identity. While tactics such as IP address tracing and validating the information given when setting up Internet profiles can provide the true identity of any Internet user, creating a counterfeit profile is the easiest way to scam someone else. While being anonymous on the Internet is often a plus, it’s important to consider the negatives that complete anonymity can create.

The moral value of total Internet anonymity is a matter of personal responsibility. It is only as good as the person who uses it. Anonymity being good or bad is not a matter of anonymity itself, but rather, a matter of the users of the Internet. When considering if you are for or against it, first reflect on how you use it.

I’d love to hear your thoughts.  Please comment below!